Create a Calendar Event

This tutorial walks you through creating a new event in SOGo 5's calendar, including setting time, adding attendees, and configuring reminders.

Prerequisites

• A SOGo 5 account with valid credentials
• You are logged into SOGo 5

Step-by-Step Instructions

Step 1: Open the Calendar Module

In the sidebar navigation on the left, click Calendar to open the calendar view.

The calendar opens in Week view by default. You can switch between Day, Week, Month, and Year views using the buttons in the top toolbar.

Step 2: Create a New Event

There are three ways to create an event:

Method	Action: Create event using different methods
Click the + button	Click the + (plus) button in the top toolbar
Double-click	Double-click on any time slot in the calendar grid
Use the date picker	Click a date in the mini-calendar on the left, then click +

Choose whichever method you prefer. A new event dialog will appear.

Step 3: Enter Event Details

Fill in the event details:

Field	Description: What to enter in this field	Example
Title	A short name for your event	"Team Standup"
Location	Where the event takes place	"Conference Room B"
Start	Date and time the event begins	Today at 10:00
End	Date and time the event ends	Today at 11:00
Calendar	Which calendar to save to	"Personal"
Category	A color-coded category	Meeting (blue)

tip

For all-day events (e.g., birthdays, holidays), toggle the All-day switch. The time fields will be disabled.

Step 4: Add Attendees (Optional)

If you want to invite other people:

1. Click the Attendees section to expand it
2. Start typing a colleague's name or email address
3. Select the person from the auto-complete suggestions
4. Choose their participation role:
   • Required — Must attend
   • Optional — Welcome but not required
5. Repeat for each additional attendee

SOGo 5 will send an email invitation to each attendee when you save the event.

Step 5: Set a Reminder (Optional)

To receive a reminder before the event:

1. Click the Alarm section to expand it
2. Choose when to be reminded:
   • 15 minutes before (default)
   • 30 minutes before
   • 1 hour before
   • 1 day before
   • Custom — enter your own time
3. Choose the reminder method:
   • Display — A popup notification in SOGo 5
   • Email — An email sent to your address

Step 6: Add a Description (Optional)

Use the Description field to add notes, an agenda, or preparation instructions for the event. This field supports plain text.

Step 7: Set Recurrence (Optional)

For events that repeat, click the Repeat section and choose a pattern:

Pattern	Example: Recurrence pattern description
Daily	Standup meeting every day
Weekly	Team meeting every Tuesday
Bi-weekly	Sprint review every two weeks
Monthly	Department meeting first Monday of each month
Yearly	Birthday or anniversary

You can also set an end date for the recurrence (e.g., repeat until the end of the semester).

Step 8: Save the Event

Click Save or OK (depending on your SOGo 5 version) to create the event.

The event will appear on your calendar. If you added attendees, they will receive an email invitation that they can accept or decline.

Conclusion

You have successfully created a calendar event. You can now:

• Share your calendar with others
• Edit the event by clicking on it
• Drag and drop to reschedule
• Resize the event by dragging its edges to change duration

Accessibility

Keyboard Navigation

SOGo 5 supports full keyboard navigation for calendar events.

Action	Keyboard Shortcut: What key to press	Notes: Additional information
	Navigate to Calendar	Alt+M, Tab to Calendar
	New event	e
	Switch views	d, w, m, y
	Navigate calendar	Arrow keys
	Select time slot	Enter
	Next/prev day	J / K
	Open dialog	Enter
	Save event	Ctrl+S or Enter

Screen Reader Workflow

This section describes creating a calendar event using keyboard and screen reader.

Step 1: Navigate to Calendar Module

1. Tab or Alt+M to reach sidebar
2. Arrows to "Calendar" - Enter to activate
3. Screen reader: "Calendar, week view"
4. Arrows to navigate to desired day

Step 2: Create Event (Three Methods)

Method 1: Plus button

• e or Shift+E to focus New Event button
• Screen reader: "New Event, button"
• Enter to activate - opens event dialog

Method 2: Double-click time slot

• Arrows to navigate calendar grid (navigation described below)
• Locate desired time slot (e.g., Monday 10:00)
• Double-click with Enter twice quickly OR use Shift+Enter then Enter
• Screen reader: "Event dialog, Title field, edit"

Method 3: Date picker plus button

• Tab to mini-calendar on left side
• Arrows to select date - Enter to choose
• Tab to plus button - Enter to create event

Step 3: Complete Event Form

Form fields appear in this order (screen reader focus sequence):

1. Title field - required

   • Type event name, e.g. "Team Standup"
   • Tab to next field

2. Location field - optional

   • Type location, e.g. "Conference Room B"
   • Tab to next field

3. Start time - format: date selector → time selector

   • Arrows to select date from dropdown
   • Enter to confirm, then select time
   • Tab to next field

4. End time - same format as start

5. Calendar dropdown - select "Personal"

6. Category dropdown - select color-coded category

7. Attendees section - optional

   • For adding people: Tab to Attendees, Enter to expand
   • Type first letters of name, Arrow to choose
   • Enter to select

8. Alarm/Reminder section - optional

   • Tab to Alarm, Enter to expand
   • Choose timing with Arrow keys, Enter to select

Step 4: Save Event

• Tab to Save button
• Screen reader: "Save, button"
• Enter to activate

Step 5: Verify Event Saved

• Screen reader announces: "Event saved"
• Event appears on calendar at selected time
• You can Tab to event title to open and read details

Common Screen Reader Announcements:

Announcement: What screen reader says	Meaning: What it means	Action: What to do
"Event dialog, Title field"	Dialog opened, focus on title	Enter event details
"Title is invalid"	Empty or too short title	Enter a proper title
"End time must be after start"	Time conflict with itself	Adjust end time later
"Attendee not found"	Invalid email address entered	Fix the email or search contacts
"Event saved"	Success!	Event created on calendar
"Calendar updated"	Existing event modified	Changes saved successfully

Keyboard Shortcuts in Event Dialog:

• Ctrl+Enter or Cmd+Enter → Save and close
• Escape → Cancel/discard
• Tab → Next field
• Shift+Tab → Previous field
• Ctrl+Shift+S → Save (alias)

Visual Content Descriptions

calendar-create-event.png: This 6-second animated GIF shows creating a calendar event in SOGo 5's week view.

• Frame 1 (0-1.2s): Calendar grid in week view with Monday 10:00 highlighted (focus ring)
• Frame 2 (1.2-2.4s): Event dialog opens from double-click, cursor in Title field
• Frame 3 (2.4-3.6s): Title "Team Standup" and location "Conference Room B" entered
• Frame 4 (3.6-4.8s): Alarm/Reminder section expanded, "15 minutes before" selected
• Frame 5 (4.8-6.3s): Save button clicked, event appears on calendar grid labeled "Team Standup" at Monday 10:00

Screen Reader Alternative: If you cannot view this GIF, please use the Screen Reader Workflow section above. It provides the same information in text format suitable for screen readers.

Duration: 6.3 seconds, 5 frames
File size: 171 KB

High Contrast Mode

SOGo 5 currently does not have built-in high contrast mode. Workarounds for low-vision users:

Browser/OS-Level High Contrast:

1. Windows: Win+Ctrl+C toggles high contrast → Settings → Ease of Access → High Contrast
2. macOS: System Preferences → Accessibility → Display → Increase contrast
3. Browser Extensions: Dark Reader, High Contrast (Chrome)

SOGo Color Palette (for plugin authors or CSS overrides):

Calendar events: Blue (#0066cc), Green (#28a745), Yellow (#ffc107), Red (#dc3545)
Week view cells: White (#ffffff) with gray borders
Current time indicator: Red (#dc3545)
Selected/focused: Light blue background (#e6f2ff)
Text: Black (#000000) on light, White (#ffffff) on dark buttons