Add a Contact

This tutorial explains how to add contacts to your SOGo 5 address book and organize them into groups.

Prerequisites

• A SOGo 5 account with valid credentials
• You are logged into SOGo 5

Step-by-Step Instructions

Step 1: Open the Contacts Module

In the sidebar navigation on the left, click Contacts to open your address book.

The contacts view shows your address book with any existing contacts. On the left, you'll see your address books and contact groups.

Step 2: Create a New Contact

Click the + (plus) button to add a new contact.

A blank contact form will appear.

Step 3: Enter Contact Information

Fill in the contact's details. The most commonly used fields are:

Field	Description: What to enter	Recommended: Always fill?
First Name	Given name	✅ Always
Last Name	Family name	✅ Always
Email	Primary email address	✅ Always
Phone	Telephone number	Optional
Mobile	Mobile phone number	Optional
Company	Organization or company	Optional
Job Title	Position at work	Optional

tip

The Display Name field is auto-filled from First + Last name, but you can customize it (e.g., "John D. (IT Support)").

Step 4: Add Additional Details (Optional)

Scroll down to access more fields:

Section	Fields: Available details
Address	Street, City, ZIP, Country
Other Email	Secondary email addresses
Website	Personal or work URL
IM	Instant messaging handles (Jabber, etc.)
Notes	Free-text notes about the contact

Step 5: Choose an Address Book

If you have multiple address books, select which one to save to using the dropdown at the top of the contact form.

• Personal Address Book — Your own contacts
• Shared Address Books — Team or department contacts (if available)
• Collected Addresses — Automatically saved from sent emails

Step 6: Save the Contact

Click Save to add the contact to your address book.

The contact will now appear in your contact list. You can:

• Click on it to view or edit details
• Start typing the name when composing an email to auto-complete

Organizing Contacts into Groups

Create a Group

1. In the left sidebar, click + next to Contact Groups
2. Enter a name for the group (e.g., "Team", "Clients", "Family")
3. Click OK

Add Contacts to a Group

1. Drag a contact from the list onto the group name, or
2. Right-click the group, select Add Members, and choose contacts

Importing Contacts (CSL/vCard)

To import contacts from another service:

1. Click the gear icon ⚙ in the contacts toolbar
2. Select Import
3. Choose a file:
   • vCard (.vcf) — Standard format, works with most address books
   • CSV (.csv) — Spreadsheet export format
4. Click Import

warning

Imported contacts are added to the currently selected address book. Make sure the correct address book is selected before importing.

Editing or Deleting a Contact

• Edit: Click on a contact in the list, then click Edit
• Delete: Select the contact and click Delete (trash icon)

Conclusion

You have successfully added a contact to your SOGo 5 address book. Contacts are available throughout SOGo 5 — when composing email, inviting attendees to calendar events, or searching for colleagues.

Accessibility

Keyboard Navigation

SOGo 5 supports full keyboard navigation for contacts management.

Action	Keyboard Shortcut: What key to press	Notes: Additional information
	Navigate to Contacts	Alt+M, Tab to Contacts
	New contact	+ or C
	Navigate contacts	J / K
	Search contacts	/
	Edit contact	E
	Delete contact	D
	Cancel	Escape

Screen Reader Workflow

Step 1: Navigate to Contacts Module

1. Alt+M or Tab to sidebar
2. Arrow keys to "Contacts"
3. Enter to activate Contacts module
4. Screen reader: "Contacts module, heading, level 2"

Step 2: Create New Contact

1. Focus on "+" button (top of contacts list)
2. Screen reader: "New contact, button"
3. Enter to activate

Step 3: Complete Contact Form

Form fields appear in this order (screen reader focus sequence):

1. First Name - recommended

   • Type first name
   • Tab to next field

2. Last Name - recommended

   • Type last name
   • Tab to next field

3. Email - recommended

   • Type primary email address
   • Screen reader: "Email, edit, text@domain.com, editable combobox"

Optional fields (tab through or skip with Shift+Tab):

4. Phone - main phone number
5. Mobile - mobile phone number
6. Company - organization or company
7. Job Title - position at work

Additional sections (scroll or Tab further):

8. Address section
   • Street, City, ZIP, Country fields
9. Other Email - secondary email addresses
10. Website - personal or work URL
11. IM - IM handles
12. Notes - free-text notes

Step 4: Choose Address Book (if applicable)

• Tab to Address Book dropdown
• Arrow keys to select from "Personal", "Shared", etc.
• Enter to confirm

Step 5: Save Contact

• Tab to Save button
• Enter to activate
• Screen reader announces: "Contact saved"
• Contact appears in contact list

Common Screen Reader Announcements:

Announcement: What screen reader says	Meaning: What it means	Action: What to do
"Email, editable combobox"	Email field with suggestions	Type email to see suggestions
"Select address book, combo box"	Choose where to save contact	Arrow to select, Enter to confirm
"Contact saved"	Success	Contact now in address book
"Please enter a valid email"	Invalid email format	Fix email address

Keyboard Shortcuts in Contact Form:

• Ctrl+S or Cmd+S → Save (alias for Enter on Save button)
• Escape → Cancel/discard
• Tab → Next field
• Shift+Tab → Previous field

Visual Content Descriptions

contacts-add.png: This 3.5-second animated GIF shows adding a contact in SOGo 5's address book interface.

• Frame 1 (0-1.7s): Contacts module view showing existing contacts (address book list on left, contact items in main view)
• Frame 2 (1.7-3.5s): "+" button clicked (highlighted), blank contact form appears with fields for First Name, Last Name, Email, Phone, Company, Job Title

Screen Reader Alternative: If you cannot view this GIF, please use the Screen Reader Workflow section above.

Duration: 3.5 seconds, 2 frames
File size: 18 KB

High Contrast Mode

SOGo 5 currently does not have built-in high contrast mode. Workarounds for low-vision users:

Browser/OS-Level High Contrast:

1. Windows: Win+Ctrl+C toggles high contrast → Settings → Ease of Access → High Contrast
2. macOS: System Preferences → Accessibility → Display → Increase contrast
3. Browser Extensions: Dark Reader, High Contrast (Chrome)

Contact Form Accessibility: All form fields have associated labels. Use Tab to navigate between fields. Screen readers will announce field labels and current values.