Resource Booking

Reserve and schedule shared resources — meeting rooms, projectors, labs, or equipment — through SOGo's integrated calendar resource booking.

info

Resource booking in SOGo is typically implemented as special calendar accounts marked as resources. Your administrator configures these resource accounts, and they appear as available rooms or equipment when scheduling meetings.

Prerequisites

• A SOGo 5 account with valid credentials
• Logged into SOGo 5
• Resource accounts configured by administrator
• Calendar module access

Resource Booking Overview

Resource Type: Description	Example Use Case
Meeting Room	Small team huddle room, board room, conference hall
Equipment	Projector, video conference system, specialized lab equipment
Vehicle	Company car, maintenance vehicle
Other	Training workstation, demo environment

Step-by-Step Instructions

Step 1: Open Calendar

Click Calendar in the navigation sidebar.

Step 2: Create a New Event

1. Click the + (plus) button
2. Or double-click on a time slot in the calendar grid

Step 3: Add Attendees

In the event dialog:

1. Expand or click Attendees
2. Search for or select your colleagues (for notification purposes)
3. Find and add the resource — this may appear as:
   • A special resource tab or icon
   • A list of rooms/equipment you can choose from
   • An auto-complete suggestion when you type resource name

tip

Resources often appear with a location icon (📍) or are labeled as [Room] or equipment name in the auto-complete.

Step 4: Select Time Slot

Choose the date/time for the booking. SOGo shows resource availability:

Visual Indicator: Description	Meaning
Green/H highlighted	Resource available (can book)
Grayed out	Already booked (conflict)
Partially h available	Partial availability (some resource in use)

Step 5: Confirm Booking

1. Add event title and details
2. Confirm resource is listed in attendees
3. Click Save or Create

SOGo checks for conflicts:

• No conflict: resource is booked, attendees notified
• Conflict exists: SOGo may:
  • Show conflict, prevent booking
  • Allow booking but show warning

Step 6: View Resource Availability

Optionally, to view a resource's schedule:

1. In Calendar, find the Resources section or navigation
2. Click on the resource (e.g., "Conference Room A")
3. View the resource's calendar as a separate tab

info

Some configurations allow you to overlay multiple resources to find common availability.

Resource Configuration (Administrator)

Resource accounts are typically created with these attributes:

Setting: Description	Value
User Role	Resource (not person)
Location	Physical address or room number
Capacity	Number of people that can be accommodated
Equipment List	Specific equipment available in resource

note

Setting up resources requires administrative access to SOGo automated scripts or direct database edits. Ask your admin if a resource you need is not available.

Best Practices

1. Book in advance — resources are shared; last-minute booking may fail.
2. Provide details — in the event description, include meeting purpose, needed preparation, number of attendees.
3. Be considerate — if you just need a few minutes, don't block for a full day if not necessary.
4. Release when done — if you finish early or the meeting cancels, remove the event/booking.
5. Avoid double-booking yourself — resource system checks conflicts for you, but be judicious.

Managing Bookings

Action: Description	How To
Modify booking	Find event in calendar, edit start/end time or update attendees, save
Cancel booking	Delete event (if you are the event owner)
Check availability	View resource calendar directly; see all bookings
Resolve conflicts	If conflict warning appears, choose alternative time slot

Permissions and Delegation

• Only users with permission to schedule on a resource can book it
• An administrator may restrict who can book certain high-demand resources
• Some resources auto-accept bookings, others require confirmation by resource manager

Troubleshooting

Issue: Description	Possible Cause	Solution
Cannot find resource in attendees	Resource not configured outside calendars	Ask admin to make resource bookable; ensure it's listed as a shareable calendar
Booking fails with conflict	Time slot already booked	Choose another time slot with available resource
Resource not appearing as category	Configured for specific groups only	Check with admin if you have permission to book this resource
Resource calendar can't be viewed	Permissions restrict read access	Contact admin for view access

Integration with Other Features

Integration: Description	Notes
Free/busy	Resource busy times shown in free/busy free-for-all queries
Calendar sharing	Share your calendar with resource team to coordinate scheduling
Email notifications	Attendees and resource managers can receive booking confirmations

info

In larger organizations, resource booking may require additional scheduling tools or connector integrations. This covers the core SOGo scenario where resources are modeled as special calendars.

Accessibility

Keyboard Navigation

This application supports keyboard navigation. No mouse required for completing this task.

Action	Keyboard Shortcut: What key to press	Notes: Additional information
	Navigate modules	Tab / Shift+Tab
	Select/activate	Enter or Space
	Cancel/close	Escape
	Navigate lists	Arrow keys

Screen Reader Navigation Order:

1. Sidebar navigation → Tab to enter
2. Module content → Arrow keys to navigate
3. Action buttons → Space or Enter to activate
4. Forms → Tab between fields, arrows for dropdowns

High Contrast Mode

SOGo supports high contrast and dark mode. Toggle via user preferences or use browser/OS-level accessibility settings:

• Windows: Win+Ctrl+C toggles high contrast
• macOS: System Preferences → Accessibility → Display → Increase contrast
• Browser Extensions: Dark Reader, High Contrast (Chrome)